Soft skills: Personal and professional development

Reading time: 6 minutes

Soft skills are important skills to develop and achieve goals and achievements

Personal development is a process of identifying one’s own talents and difficulties and empower them to achieve goals and achievements. Therefore, self-knowledge is an important tool for personal and professional development. But, where to start?

One of the starting points is to work on soft skills, which are increasingly sought after in the workplace and which also bring benefits to personal life. Soft skills are behavioral skills that we present in all environments we find ourselves in.

The way of relating and interacting with colleagues influences the perception of others about you. The punctuality and quality of the deliveries of their tasks motivate the acceptance of ideas, projects and suggestions. Emotional control conveys confidence and security to people around you.

The development or strengthening of these soft skills is fundamental for the career and for the personal growth. Let’s see how to work some of them below!

Time management

A 24-hour day often does not seem to be enough to solve everything we need. Tasks are piling up for the next day – and he will also have those 1,440 minutes. Since time doesn’t change, we need to adapt and develop this soft skill!

Therefore, we must pay attention to the main causes of our “waste of time:

Disorganization

Rapid activity often takes longer due to lack of organization. Where’s that file on the computer? And that tool to get the job done?

Procrastination

The habit of postponing appointments until later. They can accumulate and become a big snowball.

Inability to say no

Saying yes to everything and everyone can cause an overload of work. This creates greater fatigue and less productivity.

Time thieves

E-mails, notifications and social networks are the main villains of productivity. The connected digital world is always wanting our attention.

Now that we know how we waste our time, check out how to use technology to your advantage to develop this soft skill, increase your productivity at work and in personal life!

1. Task planning

Each has an affinity for a method of planning tasks. Testing is the best way to find out which one is best for you!

Asana

Asana is a great task manager for team projects. It allows the division of projects and tasks with solutions for collaborative work. It also offers several ways of viewing: list, table or calendar.

Trello

Trello offers a very simple look and is easy to use. The whiteboard view is intuitive and allows you to monitor the progress of each project. It also allows teamwork, but has less functionality than Asana.

2. Notepad

Evernote

The evolution of post-its is here! In Evernote you can create the much needed lists and reminders. With the bonus of a little help from technology, the app allows you to take photos of sketches and locate or share these files. You can also sync it across all your devices and access information from wherever you are.

3. Avoid distractions

Forest

With Forest you set a specific time and the app shows you a small tree. If you don’t use your cell phone for the specified time, the plant will grow and form a forest. There are several types of trees that you can choose to motivate yourself.

4. Goals and habits

These apps help you create new habits. They send notifications with daily goal reminders and tracking your progress.

Loop

Loop has a simple interface. You build your list of goals and you can sort them with colors. It allows the customization of the days of the week that the habit must be fulfilled or the frequency. It has a very clear visualization of the progress of the goals, both in calendar and in graph format.

HabitBull

HabitBull shows several suggestions for the most popular goals by category and allows you to customize your own. The action is planned through the habits that the user informs the app and generates reminders.

It allows configurations to evaluate the success of the goal by its execution or by the time it takes to reach it; and can be integrated with other apps (like Google Fit, for physical activities).

Effective communication

We are constantly interacting with other people: work meetings, meeting friends and having conversations at home. Despite this, our communication is not always effective.

An objective communication style is one that leads to a particular It is made. For this, she has a definite objective and takes into account the message and how to present it. Ineffective communication, on the other hand, can lead to misinterpretation, which generates friction and wear on relationships.

This soft skill is important to avoid misunderstandings and improve personal relationships. Let’s see step by step how to develop effective communication!

1. Purpose

Keep in mind that every word you say has a purpose. In a meeting, the goal may be to show your point of view or convince others about a specific idea. In a more informal conversation, entertaining or knowing more information may be desired. Regardless of the conversation, focus on how best to achieve what you intend to achieve.

2. Know your audience

Form and medium are as important as the message. So it is interesting to understand with who you are communicating: is it someone younger or older? A friend or a stranger? This information helps to adapt the language in the best way for a specific interlocutor.

3. Body language

Only part of our communication is verbal, the other part is transmitted by our body posture and facial expressions. Awareness of gestures, voice and gaze are essential to express ourselves properly.

Keep visual contact it is one of the ways to identify with the other. But pay attention to the naturalness: a few seconds at a time is enough.

Leave her open posture, others will feel more receptive and your message will be better received, even if on an unconscious level.

Release the Facial expressions. Naturally and sincerely, others can more easily identify with feelings.

With this in mind, be clear! Not offensive honesty, but go straight to the point and explain your objective.

Soft skills are important tools for personal and professional development (Art: Juliana Polastri)
Soft skills are important tools for personal and professional development (Art: Juliana Polastri)

Emotional intelligence

We often find ourselves in situations where we are dominated by our feelings, without control of our actions. Therefore, our ability to recognize and deal with our feelings and those of others is one of the main soft skills that we can develop!

When we manage to reconcile our emotional and rational side, we can control negative emotions and enhance their positive side, which helps us to generate the results desired.

1. Realize your own emotions

There are four main emotions: fear, sadness, anger and joy. All other feelings are derived from it. The first step is to recognize your own emotions.

Tip: Take a few minutes of your day to acknowledge the emotion you are feeling right now.

2. Dealing with your emotions

When we recognize our emotions, we can use the positive side of each one.

  • Rage: Channel energy to find solutions;
  • Fear: Search for alternatives that overcome the limitation;
  • Sadness: Exercise the ability to forgive others and yourself;
  • Happiness: Motivate yourself and others.

Tip: Wait 6-10 seconds before making a decision and taking action, so the information can be processed by the rational side and managed in the best way.

3. Realize the emotion of others

Similar to the first step, take a few minutes to analyze the emotions of the people you are in contact with.

Tip: Is the customer angry? Is the boss sad? Is the son afraid? Is the colleague happy?

4. Dealing with the other person’s emotion

From the moment you begin to notice the other person’s emotions, you create empathy to deal with the other person’s emotion.

Tip: Adapt your behavior to help others use the positive side of their emotions.

5. Self-motivation

Your motivation doesn’t have to be external when feelings are understood and empathy is created. Each becomes responsible for finding their own motivation.

Tip: Exercise the thought of finding tangible reasons for day-to-day actions: to whom is my work helping?

Soft skills for personal and professional development

The main soft skills for the modern world are: time management, effective communication and emotional intelligence. Nobody develops these skills overnight, it is important to practice and improve every day.

Also check out 7 tips to adapt to the home office home with productivity and well-being!

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